Club Codes of Conduct (2019)

Newcastle (Staffs) ASC prides itself on protecting and repecting each individual associated within the club. Please find below each individiual Code of Conduct for the relevant club member.

Codes of Conduct

Implicit in club membership is  acceptance and adherence to the Codes of Conduct in respect of:-

  • Swimmers
  • Parents / Careers
  • Coaches
  • Committee members, officials and volunteers

 The Codes will consider:-

  • General Behaviour
  • Training
  • Competitions and Galas
  • Coaching / Teaching
  • Committee / General Volunteering
  • Use of Social Media / Photography

 

PARENTS’ CODE OF CONDUCT

Codes of Conduct

The following Codes of Conduct form part of Wavepower 2016–19, which is the latest Amateur Swimming Association (ASA) Child Safeguarding Policies and Procedures publication.  This replaces all previous versions. Wavepower has been produced to assist in safeguarding and protecting children in our sport and must be adopted by all ASA affiliated clubs and organisations.

This code of conduct focuses specifically on your role as a parent member of Newcastle Staffs Swimming Club and you and any adult family member associated with the club is requested to comply with the following:

 General behaviour

  • I will treat all members of, and persons associated with, Swim England with due dignity and respect.
  • I will treat everyone equally and never discriminate against another person associated with Swim England on any grounds including that of age, sexual orientation, gender, faith, ethnic origin or nationality.
  • I understand that the use of inappropriate or abusive language, bullying, harassment, or physical violence will not be tolerated and could result in action being taken through the disciplinary or child welfare policies.
  • I will display a high standard of behaviour at all times.
  • I will always report any poor behaviour by others to an appropriate officer or member of staff.
  • I will recognise and celebrate the good performance and success of fellow club and team members.
  • I will respect the privacy of others, especially in the use of changing facilities.

Code of Conduct

  • I will, at all times, adhere to the Social Medial & Photography Code of Conduct Policy.
  • I will complete and return the Medical Information Form as requested by the organisation and provide details of any health conditions/concerns relevant to my child on the consent form.
  • I will report any changes in the state of my child’s health to the coach prior to training sessions or events.
  • I will ensure that the organisation has up-to-date contact details for me and for any alternative person(s) as required.
  • I will deliver and collect my child punctually to and from training sessions/events. I will inform a member of the committee or coaching staff if there is an unavoidable problem. I will ensure my child is safely on poolside before I leave the premises. I will ensure I collect my child from inside the premises.
  • If the organisation changes my child’s lane and/or squad, I will remember that the change is to provide appropriate levels of training and to enable my child to progress, and I should always therefore support and react positively to this.
  • I will ensure my child is properly and adequately attired for the training session/ events including all mandatory equipment, e.g. hats, goggles, etc.
  • I will inform the coach/welfare officer before a session if my child is to be collected early from a training session/event and if so, by whom.
  • I will encourage my child to obey the rules and encourage them to do their best.
  • I will behave responsibly as a spectator during training/events and treat members, coaches, committee members and other parents of members of both my child’s organisation and any other organisation with due respect, in accordance with the Swim England commitment to equality and diversity.
  • I will not use inappropriate language within the organisation environment.
  • I will show appreciation and support my child and all the team members.
  • I will ensure my child’s needs are met in terms of nutrition and I will listen to advice given from the coach/nutritionist.
  • I will support the coach and committee appropriately and raise any concerns I may have in an appropriate manner to the welfare officer.
  • I will not enter poolside unless requested to do so or in an emergency.
  • If I wish to have a discussion with the coach, I will check with the welfare officer as to how this can be arranged.
  • Most of all, I will help my child to enjoy the sport and to achieve to the best of their ability.

 

The club will:

  • Inform you at once if your child becomes ill and will ensure their wellbeing until you are able to collect him/her.
  • Ensure good child safeguarding guidelines are followed at all times to keep your child safe.
  • Ensure all activities are properly supervised/ taught/coached and that consent is obtained for any activity outside of that previously agreed.

You have a right to:

  • Make a complaint to the organisation if you feel the organisation or a member of the organisation is not acting appropriately or in accordance with Swim England organisation rules and regulations. Details of how to do this can be obtained from the welfare officer.
  • Make a complaint on behalf of your child to the Swim England (ASA) Office of Judicial Administration.

Further information can be found at: –

https://www.swimming.org/swimengland/swim-england-handbook/

http://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/

SWIMMERS – CODE OF CONDUCT

The following Codes of Conduct form part of Wavepower 2016–19, which is the latest Swim England (ASA) Child Safeguarding Policies and Procedures publication.  This replaces all previous versions. Wavepower has been produced to assist in safeguarding and protecting children in our sport and must be adopted by all Swim England affiliated clubs and organisations.

This code of conduct focuses specifically on your role as a swimmer member of Newcastle Staffs Swimming Club and you and any adult family member associated with the club is requested to comply with the following:

General behaviour

  • I will at all times, adhere to the Social Medial & Photography Code of Conduct Policy.
  • I will treat all members of, and persons associated with, Swim England with due dignity and respect.
  • I will treat everyone equally and never discriminate against another person associated with Swim England on any grounds including that of age, sexual orientation, gender, faith, ethnic origin or nationality.
  • I understand that the use of inappropriate or abusive language, bullying, harassment, or physical violence will not be tolerated and could result in action being taken through the disciplinary or child welfare policies.
  • I will display a high standard of behaviour at all times.
  • I will always report any poor behaviour by others to an appropriate officer or member of staff.
  • I will recognise and celebrate the good performance and success of fellow club and team members.
  • I will respect the privacy of others, especially in the use of changing facilities.

 

Training

  • I will treat my coach and fellow members with respect.
  • I will make my coach aware if I have difficulties in attending training sessions as per the rules laid down for my squad.
  • I will arrive in good time on poolside before the training session starts to complete poolside warm up as directed by my coach.
  • I understand that if I arrive late, I must report to my coach before entering the pool.
  • I will ensure that I have all of my equipment with me, e.g. paddles, kick boards, hats, goggles, etc.
  • If I need to leave the pool for any reason during training, I will inform my coach before doing so.
  • I will listen to what my coach is telling me at all times and obey any instructions given.
  • I will always swim to the wall as I would do in a race, and I will practice turns as instructed.
  • I will not stop and stand in the lane or obstruct others from completing their training.
  • If the organisation changes my lane and/or training times, I will remember that the change is to provide appropriate levels of training and to enable me to progress, and I should always therefore support and encourage this.
  • I will not pull on the ropes as this may injure other members.
  • I will not skip lengths or sets – to do so means I would only be cheating myself.
  • I will think about what I am doing during training, and if I have any problems, I will discuss them with my coach at an appropriate time.
  • If I have any problems with the behaviour of fellow members, I will report them at the time to an appropriate adult.

 Competitions

  • At competitions, whether they be open meets, national events or club galas, I will always behave in a manner that shows respect to my coach, the officers, my team mates and the members of all competing organisations.
  • I understand that I will be required to attend events and galas that the Chief Coach has entered/selected me for, unless agreed otherwise by prior arrangement with the relevant official and coach.
  • I understand that I must wear appropriate swimwear, tracksuits, T-shirts/shorts and hats as per the rules laid down by the organisation.
  • I will report to my coach and/or team manager on arrival on poolside.
  • I will warm up before the event as directed by the coach in charge on that day and ensure I fully prepare myself for the race.
  • I will be part of the team. This means I will stay with the team on poolside.
  • If I have to leave poolside for any reason, I will inform, and in some cases, get the consent of the team manager/coach before doing so.
  • After my race, I will report to my coach for feedback.
  • I will support my team mates. Everyone likes to be supported and they will be supporting me in return.
  • I will swim down after the race if possible, as advised by my coach.
  • My behaviour in the swim down facility must be appropriate and respectful to other users at all times.
  • I will never leave an event until either the gala is complete or I have the explicit agreement of the coach or team manager.

 

Code of Conduct in Changing Rooms

Under the duty of care to safeguard children, the club has a responsibility for the wellbeing of children in the changing rooms. This does not mean that parents have no responsibility.

  • The club will ensure that a member of the coaching team remains at the venue until all swimmers leave the changing / swimming complex.
  • Children under the age of 16 must be collected by a parent on time and make sure that their child is only using the changing rooms to get changed before and after training.
  • Young children who require assistance with changing, or any child with a disability who may require additional help must be assisted by a responsible parent who can offer assistance.

Responsibility during a club session

  • While a child is training or being taught, they remain under the responsibility and duty of care of the person who is coaching them at that time. If a member goes out of the pool area, the swimmer must inform their coach that they are leaving the pool area and the reason for this.
  • If the child fails to return within a reasonable time, or appears to be upset upon leaving the poolside, the coach will request a suitable official to check on them. It is best practice for two persons to look for the member, this could be two nominated parents, member of the committee or a coach if supervision of the other swimmers is not compromised.
  • If a complaint is received about an incident that has occurred in the changing room between a member of the club and any other person, the club has a duty to act upon that concern as appropriate. If the incident involves a person not associated with the club, the pool manager will take responsibility.
  • J2 is a shared changing facility by both club members and members of the general public.
  • All other pools currently used by the club have separate changing facilities for males and females.
  • The club will notify parents and swimmers if new pools are accessed for training or facility arrangements change.

Behaviour of members in changing rooms

  • The club’s codes of conduct will always be adhered to in the changing rooms. All swimmers must ensure that they always behave responsibly, use the changing rooms for changing only and leave the area as soon as they are changed and ready to start training or leave following completion of a training session.
  • Parents should not enter the changing room whilst the children are changing, unless their child is of an age where help is required from parents or if the child requires additional specific assistance. In such circumstances, the parent must be the same gender as the child, unless the facility has family changing facilities or is a mixed changing village.
  • Swim England does not advise that adults supervise changing facilities. The club may however place an officer or appointed poolside helper on the outside of the doors in and out of the changing rooms to allow children to call for assistance if required. This approach will help reduce any incidents of bullying or general behaviour issues between members in the changing rooms.

Responsibility after a session is completed

  • The view of Swim England is that each affiliated club has a reasonable duty of care to their members, which extends to an awareness on the part of the club that their junior members have been collected, in so far as is possible, at the conclusion of a session, i.e. that a member is not left unsupervised if a parent is late. This must be age appropriate, e.g. a 17-year-old is capable of getting themselves home, but a 12-year-old is not.
  • If children are not collected by a parent, then the welfare officer, coach or whoever the club deems to be appropriate (usually a committee member) will be appointed to make sure that the member is supervised appropriately until a parent arrives or the parent communicates alternative arrangements.

You have a right to:

Make a complaint to the organisation if you feel the organisation or a member of the organisation is not acting appropriately or in accordance with Swim England organisation rules and regulations. Details of how to do this can be obtained from the welfare officer.

Further information can be found at: –

http://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/

 

COACH/SWIM TEACHER CODE OF CONDUCT

The following Codes of Conduct form part of Wavepower 2016–19, which is the latest Swim England (ASA) Child Safeguarding Policies and Procedures publication.  This replaces all previous versions. Wavepower has been produced to assist in safeguarding and protecting children in our sport and must be adopted by all Swim England affiliated clubs and organisations.

This code of conduct focuses specifically on your role as a coach or swim teacher member of Newcastle Staffs Swimming Club and you and any adult family member associated with the club is requested to comply with the following:

General behaviour

  • I will treat all members of, and persons associated with, Swim England with due dignity and respect.
  • I will treat everyone equally and never discriminate against another person associated with Swim England on any grounds including that of age, sexual orientation, gender, faith, ethnic origin or nationality.
  • I understand that the use of inappropriate or abusive language, bullying, harassment, or physical violence will not be tolerated and could result in action being taken through the disciplinary or child welfare policies.
  • I will display a high standard of behaviour at all times.
  • I will always report any poor behaviour by others to an appropriate officer or member of staff.
  • I will recognise and celebrate the good performance and success of fellow club and team members.
  • I will respect the privacy of others, especially in the use of changing facilities.

Code of Conduct for coaches and teachers

  • Put the wellbeing, health and safety of members above all other considerations, including the development of performance.
  • At all times, adhere to the Swim England Code of Ethics, Rules and Laws.
  • At all times, adhere to Wavepower.
  • At all times, adhere to the Swim England Equality and Diversity Policy.
  • At all times, adhere to the Social Medial & Photography Code of Conduct.
  • Consistently display high standards of behaviour and appearance.
  • Treat all members with respect and dignity, value their worth and treat everyone equally, recognising their varying needs and abilities within the context of the sport.
  • Develop an appropriate working relationship with members based on mutual trust and respect.
  • Always ensure that all teaching, coaching and competition programmes are appropriate for the age, ability and experience of the individual member.
  • Always identify and meet the needs of the individual member as well the needs of the team/squad.
  • Be fair and equal in team and training squad selection.
  • Never exert undue influence to obtain personal benefit or reward. In particular, coaches must not use their position to establish or pursue a sexual or improper relationship with an athlete, member or someone close to them.
  • Encourage and guide members to accept responsibility for their own behaviour and performance.
  • Continue to seek and maintain their own professional development in all areas in relation to coaching and teaching children.
  • Complete a child safeguarding training course every three years in line with the guidance in Wavepower.
  • Treat all information of a personal nature about individual members as confidential, except in circumstances where to do so would allow the child to be placed at risk of harm or continue to be at risk of harm.
  • Encourage all members to obey the spirit of the rules and regulations both in and out of the pool.
  • Co-operate fully with other specialists (e.g. other coaches, officials, sport scientists, doctors or physiotherapists) in the best interests of the member.
  • Never encourage or condone members, volunteers, officials or parents to violate the rules of the organisation or the sport and report any violations appropriately.
  • Observe the authority and the decision of the officials and only question those decisions in the appropriate manner.
  • Treat all competitors and teams of other organisations with respect, whether that is in victory or defeat, and encourage all members to do the same.
  • Refer all child safeguarding concerns in accordance with the procedures detailed in Wavepower.

This code is an extension to the Swim England Code of Ethics. Both should be followed:

https://www.swimming.org/swimengland/swim-england-handbook/

You have a right to:

Make a complaint to the organisation if you feel the organisation or a member of the organisation is not acting appropriately or in accordance with Swim England organisation rules and regulations. Details of how to do this can be obtained from the welfare officer.

Further information can be found at: –

https://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/

COMMITTEE/VOLUNTEER/

OFFICAL CODE OF CONDUCT

The following Codes of Conduct form part of Wavepower 2016–19, which is the latest Swim England (ASA) Child Safeguarding Policies and Procedures publication.  This replaces all previous versions. Wavepower has been produced to assist in safeguarding and protecting children in our sport and must be adopted by all Swim England affiliated clubs and organisations.

This code of conduct focuses specifically on your role as a committee member, volunteer or official of Newcastle Staffs Swimming Club and you and any adult family member associated with the club is requested to comply with the following:

 

General behaviour

  • I will treat all members of, and persons associated with, Swim England with due dignity and respect.
  • I will treat everyone equally and never discriminate against another person associated with Swim England on any grounds including that of age, sexual orientation, gender, faith, ethnic origin or nationality.
  • I understand that the use of inappropriate or abusive language, bullying, harassment, or physical violence will not be tolerated and could result in action being taken through the disciplinary or child welfare policies.
  • I will display a high standard of behaviour at all times.
  • I will always report any poor behaviour by others to an appropriate officer or member of staff.
  • I will recognise and celebrate the good performance and success of fellow club and team members.
  • I will respect the privacy of others, especially in the use of changing facilities.

 

Code of Conduct for committee members, officials and volunteers

  • At all times, adhere to the Swim England Code of Ethics, Rules and Laws. (https://www.swimming.org/swimengland/swim-england-handbook/)
  • At all times, adhere to Wavepower.
  • At all times, adhere to the Swim England Equality and Diversity Policy.
  • At all times, adhere to the Social Medial & Photography Code of Conduct Policy.
  • Adhere fully to the role and job description as outlined by the organisation and never use that role to gain favour for yourself or any individual member.
  • Consistently display high standards of behaviour and appearance.
  • Treat all members with respect and dignity, value their worth and treat everyone equally, recognising their varying needs and abilities within the context of the sport.
  • Encourage and guide members to accept responsibility for their own behaviour and performance.
  • Continue to seek and maintain your own development in line with your role and complete a child safeguarding training course, if appropriate to your role.
  • Treat all information of a personal nature about individual members as confidential, except in circumstances where to do so would allow the child to be placed at risk of harm or continue to be at risk of harm.
  • Encourage all members to obey the spirit of the rules and regulations both in and out of the pool.
  • Never encourage or condone members, volunteers, officials or parents to violate the rules of the organisation or the sport and report any violations appropriately.
  • Observe the authority and the decision of the officials and only question those decisions in the appropriate manner.
  • Treat all competitors and teams of other organisations with respect, whether that is in victory or defeat, and encourage all members to do the same.
  • Refer all child safeguarding concerns in accordance with the procedures detailed in Wavepower.

Committee members DBS for those involved in Safeguarding or Investigations

  • Any committee member appointed to undertake any investigations on behalf of the club which involves a swimmer under the age of 18 must have a valid DBS.

You have a right to:

Make a complaint to the organisation if you feel the organisation or a member of the organisation is not acting appropriately or in accordance with Swim England organisation rules and regulations. Details of how to do this can be obtained from the welfare officer.

Further information can be found at: –

http://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/

Social Medial & Photography –  CODE OF CONDUCT

General guidance on the use of social networking

There has been a growing awareness of the increasing communication between adults and young people on social networking sites. There are risks associated with these developments, and Swim England (ASA) has identified several issues that have led to both disciplinary and safeguarding concerns stemming from the improper or inappropriate use of such sites by its members.

Swim England recognises that the use of social networking sites such as Facebook, Twitter and Instagram, and instant messaging tools such as WhatsApp and Snapchat, continue to grow rapidly and are increasingly being used as the communication tools of choice by young people.

These social networking sites permit users to chat online, post or send pictures, comment on and share content, and write ‘blogs’ or updates through the creation of an online profile. These can either be publicly available to all or can be restricted to an approved circle of electronic friends.

Sites such as YouTube and Google provide a platform for uploading and viewing video clips, which with the latest cameras and mobile phones, becomes ever easier and can be almost instantaneous. More recent apps, such as Periscope and Meerkat, allow mobile phone users to stream content directly from their phones, bypassing some of the steps required in uploading videos to YouTube or to social networks such as Facebook.

In addition to these sites, Twitter is a social networking and micro-blogging service that enables users to send and read other users’ messages known as ‘tweets. Tweets are online text messages of up to a maximum of 140 characters displayed on the author’s profile page. Tweets are publicly visible by default; however, the sender can restrict message delivery to their followers list only.

Whilst these technologies provide exciting opportunities for our members, they are accompanied by dangers and negative consequences if abused by users.

NOTE:

For the purposes of this document a “young person / member” is defined as anyone “17 years and under” or “under 18” (as per definition of a “child”).

Child protection guidance highlights that under 18s who are:

  • Age 16 or 17
  • Living independently
  • In further education
  • A member of the armed forces
  • In hospital or
  • In custody in the secure estate

are still legally children and should be given the same protections and entitlements as any other child.

(Ref – HM Government 2015 and www.nspcc.org.uk)

 

 

  1. COACHES, TEACHERS, EMPLOYEES AND VOLUNTEERS:

1.1 Guidance for adult coaches, teachers, employees and volunteers aged 18 and over

  • As a coach, teacher or other employee or volunteer of the organisation, you should not be in contact with young people through social networking sites if they are a member of the organisation you work for.
  • Should a young person in your organisation request to become ‘friends’ via your personal social networking site, you should decline if:
  • You are in a position of responsibility in respect of that child
  • You hold a position of trust and/or responsibility at the club
  • Your contact with the child is through a Swim England club and the parent/guardian of the child does not give their consent to such contact
  • Social networks should never be used as a medium by which to abuse or criticise members or Swim England organisations and to do so may be in breach of the Swim England Rules and Regulations.
  • The publishing of a photograph or video footage on any social networking site is governed by the same requirements as those contained in the Swim England Photography Guidance.

1.2 Guidance for adult coaches, teachers, employees and volunteers aged under 18 (17 and under)

  • Swim England recognises that social networking sites can be a useful tool for teachers, coaches and other staff within the organisation to share information with other teachers, coaches or staff. If, however, the teacher, coach or staff member is under the age of 16, while they may be a colleague, the requirements of the points above must still be adhered to.
  • If the young coach/teacher/staff member is aged 16 or 17, it is the view of Swim England that to restrict the ability to share professional information with them from other coaches, teachers or staff may be detrimental in their professional development of their role in Swim England.
  • Therefore, in such cases, if the parent of a young person in a position of responsibility aged 16 or 17 and the young person themselves requests to have contact with an adult member of staff for the purposes of sharing professional information relevant to their role, the organisation should:
  • Gain written consent from the parent/guardian and young person to have such contact, naming the individual adult and social networking site concerned.
  • Ensure the named adult signs an agreement to keep contact with the young person to the discussion of matters relevant to the young person’s professional role in the club.
  • Ensure all such communications are shared with an identified third person (e.g. the young person’s parent/guardian or club welfare officer).
  • Ensure that if the young person or the adult is found to breach the above agreement, action must be taken by the club to address the concern and/or ensure that the breach is referred to Swim England or the statutory agencies if appropriate.

1.3 Additional guidance for adult coaches, teachers, employees and volunteers aged between 18 and 21

  • Swim England recognises that many young coaches aged between 18 and 21 will have been club members themselves before becoming a coach and have been friends with their fellow members, some of whom will be between the ages of 16 and 17. It is therefore plausible they will have contact details for those members and be friends with them on social networking sites, and be able to communicate via other methods of electronic communication. It is also plausible that they will have the personal contact details for those members. Swim England accepts it would be inappropriate to require such friends to be removed from their social networking sites or to remove the details of these members from their contact lists.

Therefore, in such cases:

  • If a coach aged between 18 and 21 had friends on their social networking site that were/are members aged 16 or 17 prior to undertaking the role of coach, Swim England does not expect them to remove those members from their listed friends, or to remove these members from their contact list.
  • In such circumstances the coach is advised to inform the welfare officer and head coach.
  • The head coach should make every effort to ensure the coach is not the primary coach for those specified young persons except on an occasional basis.

 

 

  1. all club members under the age of 18 (i.e. 17 and under):
  • Do not ask any coach, teacher or other adult club member to be your friend on any social networking site – they will refuse as per good practice.
  • Use the internet positively and do not place yourself at risk. Have a look at thinkuknow.co.uk for some useful tips.
  • Consider who you are inviting to be your friend and follow the good advice of the social networking sites to ensure make sure you are talking to the person you believe you are talking to.
  • Always remember that any communication, comments, photos and video clips posted on a social networking site may be shared with more people than you originally intended.
  • Never share pictures of yourself or your friends that you wouldn’t be happy for your family to see. Also never post or send any photographs, videos or make comments that:
  • may be hurtful, untrue or upsetting, or that you may regret sharing later
  • may be used by other people in a way you did not intend or want
  • other people may find inappropriate
  • Do not upload images of other members taking part in your organisation’s training, activities or events as you may breach the Swim England Photography Policy. If you do wish to upload such content, you must first seek the advice and consent of your parents, the consent of the other young person(s) and their parents, and an officer of the organisation before taking any action. This will not prevent you having images of your friends from the organisation on your personal social networking site, as long as they were taken outside of the sporting arena. Even so, it is still a good idea to check that any person in the image, and their parents, are happy for you to upload the image.
  • Always be aware that social networking sites are a method of communication like letter writing and the spoken word. They are bound by the same laws and rules. The delivery of social networking content is instantaneous and this can sometimes result in users reacting in the ‘heat of the moment’, and your content/ comments may spread far from that of your own social network of friends. This is a major difference between the present and the past in which you would have written a letter which would have taken time and allowed for you to think again before sending. So never place a comment on the internet that you would not put in writing or say out loud to someone. To do so may breach Swim England Policy, and also the law.

 

 

  1. Guidance FOR parents of members under the age of 18 (17 and under)
  • There have been occasions where parents of members have used social networking sites to criticise or verbally abuse an organisation, its officers, officials, coaches, teachers, and/or members in an inappropriate and unacceptable manner. This has, in some cases, led to the person who is the subject of the abuse to take action through statutory agencies or statutory legislation to address the comments made.
  • Parents are expected to behave responsibly as a spectator at all training sessions, events and activities, and treat members, coaches, committee members and parents of other members of any aquatics organisation, be that your child’s organisation or not, with due respect in order to meet Swim England’s commitment to equality and diversity.
  • Parents should be aware that posting any content on a social networking site that breaches the above requirements may breach the Parents’ Code of Conduct.

 

  1. Guidance FOR Parents who work at the same club attended by their children
  • Many parents are becoming ’friends’ with their children on social networking profile for security reasons, to ensure the wellbeing of their own child by being able to view their child’s profile. This may then give the parent access to the profiles of other children listed as ‘friends’ of their child. It would not be appropriate for Swim England to prevent a parent who is also an employee at the organisation where his/her child is a member from using this form of protection for their child’s online activities.

Therefore, in such cases:

  • The parent concerned should not have direct contact with members through the social networking site.
  • Where the parent has access to their child’s social networking site (i.e. knows the username and password) they must not contact any other children under the pretence of being their child.
  • The parent should not accept their child’s friends as friends on their own social networking site.
  • The parent should inform the welfare officer of this arrangement.

Further information: The CPSU Briefing Document Social networking services, social media and sport: Guidelines for safeguarding children and young people (2009) gives more in depth guidance on social networking sites and can be accessed via the Child Protection in Sport Unit website at www.cpsu.org.uk

 

 

  1. Child abuse images/indecent images of children
  • An indecent image is one which is an image of an under 18-year-old depicted in an indecent circumstance. These images can be used to isolate and embarrass a child amongst their peer groups, exploit them, and in serious cases, make demands of children to carry out acts against their wishes. Any use of these child abuse images, or indeed the threat of such, can have devastating consequences for any child. It can also significantly affect the mental health and social interactions of young people, including trust amongst a peer group. Once the image is in the public domain, it is difficult to control, to know who has seen it and what they have done with it. This can lead to feelings of paranoia and isolation at a time when teenagers in particular need to build up their self-esteem during a crucial stage of their development.
  • The risks to victims, bystanders and perpetrators are different but all three contain a degree of risk that can leave a young person in a vulnerable state and can significantly affect their future. It is vital that children understand the legal implications and the impact on others.
  1. Criminal Acts
  • It is a criminal offence to take, make, distribute (send), upload and/or possess any indecent image of a child (including those taken/possessed by other under 18-year olds). Legislation is under the Protection of Children Act 1978 and Criminal Justice Act 1988. It is also an offence to request a child to take, make, distribute or upload such an image, under Section 44 of the Serious Crime Act 2007, encouraging another to commit an offence. An offence of Voyeurism may also have been committed (observing/filming another doing a private act) under Section 67 of the Sexual Offences Act 2003. Sending may also be an offence of Malicious Communication.
  • The position of the Association of Chief Police Officers (ACPO) is that it does not support prosecutions of children for taking indecent images of themselves. It realises the detrimental effect especially if they are convicted. The label of sex offender that would be applied to a child or young person convicted of such offences is regrettable, unjust and clearly detrimental to their future health and wellbeing. It would also have an effect on future employment, particularly in roles in a position of responsibility, such as supervision or teaching of children.
  • Types of criminal acts and course of action All usage of images as detailed above are criminal offences, and, if deemed to be an ‘experimental’ act, then Children’s Services, the MASH team and the ASA Child Safeguarding Team should be advised. If the act is deemed to be ‘aggravated’ then it must be reported to the police, Children’s Services and the ASA Child Safeguarding Team.
  • Experimental If the concern relates to a member of the organisation aged 13 or above who has voluntarily (with no suggestion of coercion/ exploitation/threats, etc.) taken an indecent image of themselves, and then shared this, we will determine whether the act may be seen as experimental (e.g. for teenagers within a relationship this might not be seen as unusual behaviour).
  • In this case, parents should be informed that Swim England will not be referring the concern direct to police (in line with CEOP/ACPO guidance) but will refer the matter to the relevant Children’s Services/ MASH team, for assessment by them. This may be done without the absolute need for parental consent (for example, if it is a criminal offence which may lead to significant harm). This is to ensure that the professionals involved can make a suitable decision around supporting and guiding each child, based on any background information which will not be known to Swim England, and to help parents manage that behaviour. Where both parties (sender/recipient) are at the same organisation, the welfare officers and other staff can also work with parents to monitor the children’s behaviour, to prevent recurrence, in the environment of the organisation.
  • The request to send an indecent image (child abuse image) is also an offence. If, however, a child aged 13 or over asks another child of the same age within a relationship context for such an image, without any of the following aggravating factors, then the matter will be referred as above.
  • Aggravating factors – This term may be applied to any other situation not detailed above, such as incidents which include adult involvement, and abusive or criminal behaviour by under 18s such as sexual abuse, extortion, threats or malicious conduct arising from personal conflicts. It also includes the creation, showing or sharing of images without the knowledge, or against the will, of the young individual who is pictured.
  • Aggravating factors to be considered also include:
  • The age of the child (or children) involved.
  • The circulation of images to peers.
  • The coercion or exploitation of a child by the use of rewards or threats to send/share the image.
  • The number of ‘victims’ or repeat behaviour by any party.
  • The wording or language which accompanies the image.
  • The explicit or depraved nature of images beyond ‘the norm’.
  • Any other background information that may increase the risk of harm.
  • A request for an image under any of these circumstances can also be considered to be an aggravated act.
  • In the case of an aggravated incident, the matter will be referred to police and the MASH team or Children’s Services, by welfare officers or the Swim England Child Safeguarding Team, according to local arrangement.

 

 

  1. Action to be taken by the club

Our duty to safeguard children is paramount. Therefore, if there is a strong suspicion that a particular device contains an indecent image of an under 18-year-old, then the club will:

  • Where the device is available, retain and secure the device, and follow the reporting procedures. This includes reporting the act immediately to the police, if necessary, in order to secure evidence and/or protect a child from harm. You should also inform the welfare officer or the Swim England Child Safeguarding Team.
  • If a child denies they have any such image on their device or refuses to hand over the device, and you are confronting them shortly after the incident has allegedly taken place, they can be asked to produce the device, ideally with two appropriate adults present. It is vital they do not get the opportunity to delete any images or data themselves.
  • Where the device is not available, or where an incident comes to light after the event, then an immediate referral should be made to the welfare officer and the Swim England Child Safeguarding Team. If the incident takes place ‘out of hours’, and there are concerns that the image has been, or will be shared, you should contact the police.

Please note, a ‘device’ can include mobile phones, tablets, laptops, desktop computers, any type of camera or video camera, or any type of technology.

  • Keep any information limited to those who ‘need to know’ only. It may be prudent to advise any Leisure Centre Duty Manager of the incident, and if you are still at the location, and the concern falls under the ‘aggravated’ category above, a decision to contact the police should be made.
  • Never view or show the image to another unless there is a clear reason to do so (e.g. police request), or send, print, share, move or save the image anywhere, or allow a child to view, send or share the image.
  • Please remember that it is not the responsibility of officials of the organisation to make decisions about the seriousness of the matter, nor to investigate this crime.

Prevention of incidents and illegal acts

  • The possession or taking of indecent images is illegal and will not be tolerated in any form.
  • Swimmers must not use their mobile phones in changing rooms to take photos of each other while changing in and out of swimwear.

(see photography section at end of document)

  • Swimmers must not walk around the changing rooms naked, or partly dressed and must get completely changed in a cubicle where these are provided.
  • Only ONE swimmer per changing cubicle (if provided) at a time is permitted.

 

  1. Guidance for the use of electronic communication
  • Coaches and teachers should not personally hold the mobile phone numbers or e-mail addresses belonging to young members (17 and under) of the organisation.
  • Adult Coaches (18 and over) can hold the phone numbers and e-mail addresses of young members’ parents with their consent, in order to get messages to young members. It is then the responsibility of the parent to inform the child of the message.
  • In limited circumstances, it may be necessary for coaches, team managers or chaperones to have mobile phone contact details of the young members, e.g. at an away camp for safeguarding reasons. In such circumstances, the individual holding the contact details must be DBS checked, have undertaken appropriate safeguarding training and have the consent of each member’s parent or guardian to temporarily hold that information for the purpose of the event. The young members’ phone numbers should then be deleted after the event.
  • The club will need to contact members on a group basis. This may be required in order to inform members of changes to training or lesson times, for example. The club has a secure area on their website for this purpose, which is open for members to view and is accessible through a variety of devices such as mobile phones, tablets and laptops.

Use of a mobile phone by coaches and teachers

  • Coaches and teachers should not take or make calls whilst supervising young members in a teaching or training session. It is permissible for a coach to make or take a call during an event, providing they are not the sole supervisor of the members and are not actively engaged during warm up or swim down at the time of the call.
  • Coaches who have mobile phones with camera facilities must fulfil the obligations set out in the Swim England Photography Guidance below.

 

 

  1. Swim England Photography and filming Guidance

This guidance applies to all images and videos taken on any type of camera or recording device (including mobile phones). It applies to all training sessions, activities and events run by a Swim England affiliated organisation.

It should be acknowledged that although the majority of images taken are appropriate and in good faith, images can be misused and children can be put at risk if common sense procedures are not observed.

The Swim England Photography Guidance aims to help organisations avoid three potential sources of child abuse:

  • The use, adaptation, sharing or copying of images for child abuse purposes, either electronically or in print.
  • The possible identification of a child when an image is accompanied by significant personal information, which can lead to the child being ‘groomed’.
  • The identification and locating of children where there are safeguarding concerns; such cases would include, for example, children who could be compromised by an image because:
  • They have been removed from their family for their own safety.
  • There are restrictions on their contact with one parent following a parental separation. They are a witness

in criminal proceedings.

Recommended best practice

  • Whenever mobile phones are taken into changing rooms, the camera facility must not be used.
  • The publishing of a photograph of a member under 18 years should only be done with the parent’s consent and it should be noted that parents and guardians have the right to refuse to have their child photographed.
  • If a photograph is taken for publication, it should adhere to the guidance provided in the Swim England Photography Guidance below. Details which identify the individual in the photograph, such as full name, place of residence or school attended, should not be given alongside the photograph.
  • In the event of a member showing a teacher or coach a text message or image which is considered to be inappropriate for a child to have, the teacher/coach must advise the nominated person at the organisation, most likely the welfare officer.
  • The publishing of a photograph of a member under 18, either on a notice board or in a published article or video recording (including video streaming) of a competition (‘Publication’) should only be done with parental consent and in line with Swim England guidelines.
  • A parent or guardian has a right to refuse to have their child photographed. The exercise of this right of refusal should not be used as grounds for refusing entry into a competition. Therefore, any photo that may go to press or on a notice board, be it through a member of the organisation or an official photographer, should receive parental consent before being published or displayed, preferably in writing.
  • In the case of any event or competition where the host organisation has an official photographer, all parents of members who are attending should be made aware of this in the event details. If photos are to be published anywhere, each individual parent should be given the opportunity to withhold their consent. Their right to do so should be specifically drawn to their attention.
  • The Swim England guidelines state that all photographs for publication must observe generally accepted standards of decency, particularly:
  • Action shots should be a celebration of the sporting activity and not a sexualised image in a sporting context.
  • Action shots should not be taken or retained where the photograph reveals a torn or displaced swimming costume.
  • Poolside shots of children should be above the waist only in a swimming costume, though full length tracksuit shots are approved.
  • Photographs should not be taken from behind the starting blocks or that show young participants climbing out of the pool.
  • Published photographs may identify the individual by name and organisation but should not state the member’s place of residence or school attended. Swim England does not wish to stop parents photographing their child if they wish, but all organisations must ensure they do all they can to safeguard each child’s wellbeing.
  • The official photographer – In some cases, the organisation will ask a member or officer to act as an official photographer for an event and in some cases, they may employ a specialist photographer. Their role is to take appropriate photos that celebrate and promote aquatics.

When taking any image, they should be asked to:

  • Focus on the activity rather than the individual child.
  • Include groups of children rather than individuals, if possible.
  • Ensure all those featured are appropriately dressed.
  • Represent the broad range of youngsters participating in swimming – boys and girls, children with disabilities, members of minority ethnic communities, etc.
  • Organisations should screen applicants for their suitability (just as they would check any other member of staff or volunteer working with children) and then provide training and information on the organisation’s child safeguarding policies and procedures.
  • The official photographer (whether a professional photographer or a member of staff) should receive clear instructions, preferably in writing, from the organisation at an early stage.
  • The organisation should provide them with a copy of this guidance and a clear brief about what is appropriate in terms of content.
  • Images should not be allowed to be taken outside the activity being covered.

The organisation should determine who will hold the images recorded and what is to be done with them after they have served their purpose.

Guidance on filming children during training sessions.

The filming of children during training sessions is not recommended. The requirement for any filming must be justified by the organisation, (e.g. filming by the coach to assist in stroke development via immediate feedback) and such films should not be stored or shared.

  • Assuming filming is justified, written consent is required from the parents of each child who should then be invited to attend the filming and to subsequently view the video.
  • The individual who is responsible for filming should exercise caution when recording and ensure the content of the footage is appropriate, following the advice outlined above. Filming should cease and/ or the footage destroyed should any concerns be raised or if consent is withdrawn.
  • Once the footage has served its purpose, it should always be destroyed, unless the need to keep it can be justified.
  • Mobile phones should be registered as a camera if it has that facility in order to adhere to our policy on cameras. All clubs need to make their members aware that while Swim England does not support the banning of phones, as children need them to keep in touch with parents, particularly in emergencies, we do support the requirement that phones should emit a ‘noticeable sound’ if the camera facility is used.
  • Clubs should also remind members that any photos taken should fall within our guidelines and that if mobile phones are taken into changing rooms, the facility to take photos must not be used.

Footage of children posted on an organisation’s website

  • The club will not post photographs or footage of individual children on the club’s website without the parent’s consent, and certainly not with the child’s name as this could lead to the child being identified, approached and placed in a vulnerable position. The same applies to printed materials such as an organisation’s annual report or kit. Parental consent may be withdrawn at any time and the organisation should take all reasonable steps to respect the wishes of the parent/carer
  • Further information can be found at:

Wavepower  www.swimming.org/asa/clubs-and-members/safeguarding-children/

NSPCC Net Aware www.net-aware.org.uk/

Club Matters www.sportenglandclubmatters.com

The CPSU www.cpsu.org.uk

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https://www.swimming.org/swimengland/swim-england-handbook/

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